# Skwela: full content > School management system for Philippine schools. # Enroll, collect and report, in the words your school office already uses Canonical page: https://www.skwela.app Skwela keeps every student's record, every peso and every printed form in one place, and gives parents a portal on their phone. Each school gets its own. ## What it does - Enroll a student in four steps, collect requirements, and link guardians, without retyping what is already on file. (source: `lib/students/CONTEXT.md`) - Record tuition and other fee payments at the window, approve proof of payment sent by GCash, Maya or bank, and issue a receipt number for every one. (source: `lib/payments/CONTEXT.md`) - See Billed, Paid and Uncollected for the school year, and print Form 137, receipts and the Statement of Account. (source: `app/dashboard/accounting/CONTEXT.md`) ## One system. Each office sees its own work. - [Registrar](https://www.skwela.app/features/registrar.md): Enrollment season, requirements, guardians and the paper the school issues, in the words your office already uses. - [Cashier / Accounting](https://www.skwela.app/features/cashier.md): From the payment window to the school's own books, with the same figures on both sides. - [Teachers](https://www.skwela.app/features/teachers.md): Encoding, release, and the faculty record behind each teacher. - [Parents & Students](https://www.skwela.app/features/families.md): The Family Portal shows what the school's own records show, and nothing your school has not released. ## Every part of a school, in its own words Skwela is built around the work a school office already does. Each part keeps its own screens and its own terms, and a word means the same thing on every screen and on this website. - **Student Record**: Everything your staff need about one student, on one page. [Skwela for Registrar](https://www.skwela.app/features/registrar.md) - **Guardian Record**: The adults responsible for each student, and how they reach the Family Portal. [Skwela for Registrar](https://www.skwela.app/features/registrar.md) - **Staff Payments**: How the cashier records money at the window and approves payments families send online. [Skwela for Cashier / Accounting](https://www.skwela.app/features/cashier.md) - **School Books**: The school's own money for a school year: what came in, what went out, and what is still owed. [Skwela for Cashier / Accounting](https://www.skwela.app/features/cashier.md) - **Family Portal**: What a parent or student sees on their phone: balance, fees, grades and documents. [Skwela for Parents & Students](https://www.skwela.app/features/families.md) - **Data Migration**: Bring your existing spreadsheets: your records arrive through Imports, and nothing is overwritten. [Skwela for Registrar](https://www.skwela.app/features/registrar.md) - **Printed Documents**: The official paper your school issues, previewed exactly as it prints. [Skwela for Registrar](https://www.skwela.app/features/registrar.md) - **Faculty Record**: Everyone the school employs: position, employment status, academic load and salary. [Skwela for Teachers](https://www.skwela.app/features/teachers.md) - **School Configuration**: The school-wide choices an administrator makes once, in one place. For administrators - **Administration**: Who can do what, and a record of what was done. For administrators ## How it fits together ### A payment, from a parent's phone to the cashier and back - A parent pays by GCash or bank and sends the proof from the Family Portal. (source: `CONTEXT-MAP.md`) - The cashier checks it against the school's own statement and reviews how it is spread across fees. (source: `CONTEXT-MAP.md`) - Approving posts the payment and issues a receipt number. (source: `CONTEXT-MAP.md`) - The parent's balance updates, from the same ledger the cashier sees. (source: `CONTEXT-MAP.md`) ### Bring your existing spreadsheets - Students, guardians, enrollments, fee structures and other fees arrive through Imports, so your first day starts with your own records. (source: `lib/imports/CONTEXT.md`) ## For administrators: Set it up once. See who did what. ### School Configuration The school-wide choices an administrator makes once, in one place. **Tuition Schedule**: the installment calendar: first and last month of the school year and the monthly due day. **School Branding**: your school's name, logo, colors and signatories. - The tuition schedule follows your school year, June to March by default, with a monthly due day you choose. (source: `lib/settings/school-year.ts`) - Your school's logo and colors become the app's theme and appear on every printed document. (source: `components/admin-settings/branding-section.tsx`) - You decide whether families may pay online, and which e-wallet and bank channels they see. (source: `lib/settings/CONTEXT.md`) - You set the passing grade that decides Passed or Failed. (source: `lib/settings/CONTEXT.md`) ### Administration Who can do what, and a record of what was done. **Roles & Permissions**: what each role in your school may see and change. **Activity Log**: a record of who did what, and when. - Each staff role sees only the screens its permissions allow. (source: `components/sidebar.tsx`) - The Activity Log records who did what, and when. (source: `app/dashboard/activity-log/page.tsx`) - An administrator can sign in as another staff member to help them, and the Activity Log marks every action taken that way with the administrator who took it. (source: `lib/utils/activity-logger.ts`) ## Built for Philippine schools - Every amount is in pesos (₱). (source: `lib/utils/payment-status-utils.ts`) - Form 137 (SF10) prints in its DepEd variants, with the student's LRN. (source: `components/form-137/Form137Template.tsx`) - The school year runs June to March by default, and the school can change it. (source: `lib/settings/school-year.ts`) - Families pay by cash at the window, or by GCash, Maya and bank transfer from their phone. (source: `lib/payments/CONTEXT.md`) ## Your school's data stays your school's - Each school runs on its own Skwela, with its own database, never shared with another school. (source: `.github/workflows/db-migrate.yml`) - Staff see only what their role allows. (source: `components/sidebar.tsx`) - The Activity Log records who did what, and when, including actions an administrator takes while helping another staff member. (source: `lib/utils/activity-logger.ts`) - Families see only their own children, and only grades the school has released. (source: `CONTEXT.md`) ## Questions ### Can we try Skwela on our own first? No. Each school gets its own Skwela, set up by a person. Request a demo and we will walk you through it with sample data, then talk about setting up yours. ### How much does Skwela cost? Skwela is priced per school, depending on your size and what you need set up. We do not publish one price for every school. Request a demo and we will give you a quote. ### Can we bring our existing records? Yes. Students, guardians, enrollments, fee structures, other fees and operating expenses import from spreadsheets. Records that already exist are skipped, never overwritten. ### Does Skwela print Form 137 and other DepEd forms? Yes. Form 137 (SF10) in its Elementary, Junior High and Senior High variants. Skwela also prints Certificates of Enrollment, Good Moral Certificates, Clearance Forms, receipts and the Statement of Account. ### Is there a parent portal or parent app? Yes, the Family Portal. It opens in the phone's browser with nothing to install, and parents can add it to their home screen to use it like an app. ### Can parents pay tuition through GCash? Yes. A parent pays by GCash, Maya or bank transfer and sends the proof of payment from the Family Portal. The cashier approves it, the payment posts, and a receipt number is issued. Cash at the window is recorded by the cashier the same way. ### Is our data shared with other schools? No. Each school runs on its own Skwela with its own database. ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # For the registrar: every student's record in one place Canonical page: https://www.skwela.app/features/registrar Enrollment season, requirements, guardians and the paper the school issues, in the words your office already uses. ## Student Record Everything your staff need about one student, on one page. **Enrollment**: the student's placement for one School year: year level, section, type and status. **LRN**: the DepEd Learner Reference Number, printed on every document the school issues. **Statement**: one School year's fees, payments and discounts in a single card. **Release**: sharing one quarter's grades with every family at once. - Each student record has five sections: Overview, Financials, Academics, Enrollment and Documents. (source: `lib/students/CONTEXT.md`) - Enrolling a student walks through four steps: Student, Enrollment, Documents and Payment. (source: `lib/students/CONTEXT.md`) - Enrollment types are New, Returning, Transferee and Cross-enrollee. (source: `lib/students/CONTEXT.md`) - A possible duplicate (same name and date of birth) is flagged before a second record is created. (source: `lib/students/CONTEXT.md`) - Grades are encoded one subject at a time, and each quarter is released to every family at once; nothing reaches families before that. (source: `lib/students/CONTEXT.md`) - The registrar reviews each requirement a family sends and accepts it, or rejects it with a reason. (source: `lib/students/CONTEXT.md`) ## Guardian Record The adults responsible for each student, and how they reach the Family Portal. **Guardian**: any adult responsible for a student: a parent, grandparent, aunt or other guardian. **Primary contact**: the Guardian the school reaches first. **Portal access**: whether a Guardian can sign in to the Family Portal, and the Invite that grants it. - A Guardian can be linked to several students, with the relationship recorded on each link. (source: `lib/parents/CONTEXT.md`) - Each Guardian record shows a child summary of every linked student, read straight from the student record. (source: `lib/parents/CONTEXT.md`) - Staff send each Guardian an Invite to the Family Portal and can see whether it is invited, expired or active. (source: `lib/parents/CONTEXT.md`) ## Data Migration Bring your existing spreadsheets: your records arrive through Imports, and nothing is overwritten. **Migration**: a set of Imports run in the right order. **Template**: a blank spreadsheet with the exact columns, plus a filled example. **Report**: a file of every skipped or failed row and the reason, ready to fix and re-import. - Fee structures, students, parents and guardians, enrollments, other fees and operating expenses can all be imported from CSV. (source: `lib/imports/CONTEXT.md`) - Each record type has a template with the exact columns and a filled example. (source: `lib/imports/CONTEXT.md`) - Files are checked before upload; ₱ signs and thousands separators are cleaned up and flagged rows are called out. (source: `lib/imports/CONTEXT.md`) - Nothing is overwritten: records that already exist are skipped and listed in the report. (source: `lib/imports/CONTEXT.md`) ## Printed Documents The official paper your school issues, previewed exactly as it prints. **Release**: printing or downloading a document. **Hold**: an SF10 held back while the student's balance is unsettled. **Signatories**: the registrar and principal named on the paper. - Form 137 (SF10) prints in its DepEd variants for Elementary, Junior High and Senior High. (source: `components/form-137/Form137Template.tsx`) - Certificates of Enrollment, Good Moral Certificates and Clearance Forms print from the student record. (source: `lib/students/CONTEXT.md`) - Receipts, the Statement of Account and Payment History print for any student. (source: `components/statement-of-account/SOAPrintTemplate.tsx`) - While a student's fees for the school year are unsettled, the SF10 preview is marked DRAFT. (source: `lib/print/CONTEXT.md`) - Documents print on Letter or Legal paper with your school's name, logo and signatories. (source: `lib/print/CONTEXT.md`) ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # For the cashier and accounting: every peso, with a receipt Canonical page: https://www.skwela.app/features/cashier From the payment window to the school's own books, with the same figures on both sides. ## Staff Payments How the cashier records money at the window and approves payments families send online. **Allocation**: how one payment is spread across a student's fees. **Split**: part of a fee paid by one method, such as cash, GCash or bank transfer. **Receipt number**: the RCPT- number issued the moment a payment is recorded. **Payment proof**: a family's screenshot or reference for money sent by e-wallet or bank. - One payment can cover several fees, and each fee can be paid by more than one method. (source: `lib/payments/CONTEXT.md`) - Every recorded payment gets its own receipt number and a printable receipt. (source: `components/receipts/ReceiptPrintTemplate.tsx`) - Discounts need a reason and are recorded with the payment. (source: `lib/payments/CONTEXT.md`) - Payment proofs from families wait in one review queue; approving one posts the payment and issues its receipt number. (source: `app/api/payments/submissions/[id]/route.ts`) - Before approving, the reviewer checks the reference and amount against the school's own GCash or bank statement. (source: `lib/payments/CONTEXT.md`) - Uniforms, IDs and other one-off charges are recorded at the cashier with their own receipt number. (source: `lib/payments/CONTEXT.md`) ## School Books The school's own money for a school year: what came in, what went out, and what is still owed. **Collected**: money the school actually received, other fees included. **Billed**: what students are charged, after approved discounts. **Paid**: the part of Billed that families have settled. **Uncollected**: what families still owe; Billed = Paid + Uncollected. **Ledger**: every peso in and out, one entry at a time. - The Ledger lists every money movement in and out for the school year. (source: `app/dashboard/accounting/CONTEXT.md`) - Billed, Paid and Uncollected always add up: Billed = Paid + Uncollected. (source: `app/dashboard/accounting/CONTEXT.md`) - Operating expenses are recorded with a description and an optional vendor, and move from Pending to Approved to Paid. (source: `app/dashboard/accounting/CONTEXT.md`) - Payroll runs produce payslips, and a paid run can post itself to operating expenses. (source: `app/dashboard/accounting/CONTEXT.md`) - Balance statements email each family its fees, payments and balance; families with no email on file are listed so staff can reach them another way. (source: `app/dashboard/accounting/CONTEXT.md`) ## Printed Documents The official paper your school issues, previewed exactly as it prints. **Release**: printing or downloading a document. **Hold**: an SF10 held back while the student's balance is unsettled. **Signatories**: the registrar and principal named on the paper. - Form 137 (SF10) prints in its DepEd variants for Elementary, Junior High and Senior High. (source: `components/form-137/Form137Template.tsx`) - Certificates of Enrollment, Good Moral Certificates and Clearance Forms print from the student record. (source: `lib/students/CONTEXT.md`) - Receipts, the Statement of Account and Payment History print for any student. (source: `components/statement-of-account/SOAPrintTemplate.tsx`) - While a student's fees for the school year are unsettled, the SF10 preview is marked DRAFT. (source: `lib/print/CONTEXT.md`) - Documents print on Letter or Legal paper with your school's name, logo and signatories. (source: `lib/print/CONTEXT.md`) ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # For teachers: grades that reach families when the school is ready Canonical page: https://www.skwela.app/features/teachers Encoding, release, and the faculty record behind each teacher. ## Student Record Everything your staff need about one student, on one page. **Enrollment**: the student's placement for one School year: year level, section, type and status. **LRN**: the DepEd Learner Reference Number, printed on every document the school issues. **Statement**: one School year's fees, payments and discounts in a single card. **Release**: sharing one quarter's grades with every family at once. - Grades are encoded one subject at a time, and each quarter is released to every family at once; nothing reaches families before that. (source: `lib/students/CONTEXT.md`) ## Faculty Record Everyone the school employs: position, employment status, academic load and salary. **Employment status**: Currently employed, On leave, Resigned or Terminated. **Academic load**: the subjects a faculty member carries for the school year. - Each faculty member's record holds their position, department, employment status and academic load. (source: `lib/teachers/CONTEXT.md`) - Every salary change is recorded with what it was, what it became, who changed it and why. (source: `lib/teachers/CONTEXT.md`) - Certificates of Employment and Employment Clearances print from the faculty record. (source: `components/certificate-of-employment/CertificateOfEmploymentTemplate.tsx`) ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # For parents and students: the school, on your phone Canonical page: https://www.skwela.app/features/families The Family Portal shows what the school's own records show, and nothing your school has not released. ## Family Portal What a parent or student sees on their phone: balance, fees, grades and documents. **Balance**: what the family still owes right now, across every school year. **Installment**: one month's portion of tuition, normally June to March. **Pay now**: paying by e-wallet or bank and sending the Payment proof from the phone. **Released**: a quarter's grades the school has shared with families. - Families have four tabs: Home, Academics, Finances and Documents. (source: `components/sidebar.tsx`) - The Balance comes from the school's own ledger, so the family and the cashier see the same figure. (source: `CONTEXT.md`) - Families can pay by e-wallet or bank and send the Payment proof from their phone, when the school turns online payments on. (source: `app/dashboard/(portal)/finances/pay/page.tsx`) - A sent proof shows as Pending verification until the cashier approves it; the Balance moves only then. (source: `CONTEXT.md`) - Families see grades only for quarters the school has released. (source: `CONTEXT.md`) - Families send required documents from the portal and see whether each one is under review, accepted or rejected. (source: `CONTEXT.md`) - The portal installs to the phone's home screen and can send push notifications. (source: `app/manifest.ts`) ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # Priced per school. Talk to us. Canonical page: https://www.skwela.app/pricing Schools differ in size and in what they need set up, so we quote each school after a demo instead of publishing one price. ## What every school gets - Your school runs on its own Skwela with its own database, never shared with another school. (source: `.github/workflows/db-migrate.yml`) - We set Skwela up for your school with you, and show each office how its part works. (source: `skwela-site:docs/task/001-marketing-site.md`) - We bring in your students, guardians, enrollments, fee structures and other fees from your spreadsheets. (source: `lib/imports/CONTEXT.md`) - Improvements reach your school's Skwela as they ship. There is nothing for your staff to install. (source: `skwela-site:docs/task/001-marketing-site.md`) ## Questions ### Why don't you publish prices? Each school gets its own Skwela and its own onboarding, and the work depends on your size and your records. A quote after a demo is more honest than a price that fits nobody. ### Can we try it before deciding? The demo is how you try it: it uses sample data so you can see every office's screens before deciding. ### What do we need to prepare? Your student list, guardians, enrollments and fee structure, in spreadsheets. We give you templates with the exact columns. ## Next step [Request a demo](https://www.skwela.app/request-demo). We reply within 1 working day, by email or text, whichever you gave us. --- # Request a demo Canonical page: https://www.skwela.app/request-demo Tell us a little about your school. A person replies within 1 working day to set a time and show you each office's screens with sample data. ## What happens next 1. We reply within 1 working day, by email or text, whichever you gave us. 2. We agree on a time and walk through the screens your offices would use, with sample data. 3. If Skwela fits, we talk about your school's size, your records and a quote. ## The form asks for Full name, your role at the school, the school's name, its number of students, an email address or a PH mobile number (at least one), an optional message, and your consent under RA 10173. --- # For agents and researchers Canonical page: https://www.skwela.app/agents Skwela is a school management system for Philippine schools. Registrars enroll students and print Form 137 (SF10); cashiers record payments with receipt numbers and approve payment proofs sent by GCash or bank; teachers encode grades and the school releases them by quarter; and parents and students use a Family Portal on their phones to check the balance, pay, see released grades and upload requirements. Each school runs on its own Skwela, with its own database. Each fact above is stated, with its source, on: https://www.skwela.app/features/registrar.md, https://www.skwela.app/features/cashier.md, https://www.skwela.app/features/teachers.md, https://www.skwela.app/features/families.md ## Shared terms These words mean the same thing on every Skwela screen and on this website. - **Fee**: a single charge for one School year in one category, such as Tuition, Books or Miscellaneous. (glossary: `CONTEXT.md`) - **School year**: the billing and grading period, written like 2026-2027, running June to March by default. (glossary: `CONTEXT.md`) - **Payment**: money received and posted against Fees, evidenced by a receipt. (glossary: `lib/payments/CONTEXT.md`) - **Receipt number**: the RCPT- identifier issued when a Payment is recorded. (glossary: `lib/payments/CONTEXT.md`) - **Payment proof**: a family's evidence of a payment made by e-wallet or bank, which becomes a Payment once a reviewer approves it. (glossary: `CONTEXT.md`) - **Balance**: what a family still owes right now, across every School year. (glossary: `CONTEXT.md`) - **Collected / Billed / Paid / Uncollected**: the school's figures for a School year; Billed = Paid + Uncollected, and Collected also counts Other fees. (glossary: `app/dashboard/accounting/CONTEXT.md`) - **Release**: sharing one quarter's grades with every family at once, or printing or downloading a document. (glossary: `lib/students/CONTEXT.md`) - **Guardian**: any adult responsible for a student. (glossary: `lib/parents/CONTEXT.md`) ## How to request a demo Send the Request a demo form. A person replies within 1 working day to arrange a demo with sample data. Nothing else is needed. Form: https://www.skwela.app/request-demo ## What is not offered - No public API. - No self-serve sign-up, account or trial; each school's Skwela is set up by a person. - No published prices; Skwela is priced per school. ## Machine-readable files - https://www.skwela.app/llms.txt: index of every page's markdown - https://www.skwela.app/llms-full.txt: every page's markdown in one file - https://www.skwela.app/sitemap.xml: sitemap index (pages and markdown) --- # Privacy Policy Canonical page: https://www.skwela.app/privacy Last updated: 2026-10-07 ## Who we are Skwela makes school management software for Philippine schools. Built in Cebu, Philippines. This policy covers this website. Each school's own Skwela has its own privacy notice, issued by that school. ## What we collect Only what you type into the Request a demo form: - your full name and your role at the school - the school's name and its number of students (as a range) - your email address, your mobile number, or both - the message you choose to add, if any - the date and time you sent it, and a one-way hash of your internet address, used only to stop repeated automated requests ## Why we collect it To reply to your demo request, arrange a demo, and talk with you about setting up Skwela for your school. We do not sell it, share it for advertising, or add you to a mailing list. We process it on the basis of your consent, which you give by ticking the consent box on the form. You can withdraw it at any time (see Your rights). ## Who handles it for us Your demo request is stored in our database and sent to us by email. The companies that host this website, the database and the email service process it only on our instructions, to run those services. Nothing you send here reaches any school's Skwela. This website shares no database and no logins with any school. ## How long we keep it We keep a demo request for as long as we are talking with you, and delete it 2 years after our last exchange unless your school becomes a Skwela customer. If you ask us to delete it sooner, we will. ## Your rights Under the Data Privacy Act of 2012 (RA 10173), you have the right to: - be informed about how your personal data is processed - access the personal data we hold about you - object to its processing and withdraw your consent - have it corrected if it is wrong or incomplete - have it erased or blocked - receive a copy in a portable format - be indemnified for damages caused by inaccurate, unlawfully obtained or unauthorised use of your personal data - file a complaint with the National Privacy Commission (privacy.gov.ph) ## How we protect it Demo requests travel over encrypted connections and are readable only by the people who reply to them. The form is protected against automated submissions. ## Contact For anything about your personal data, including the rights above: Write to us at info@skwela.app, or send a message through the Request a demo form and say it is about your personal data. --- # Terms of Use Canonical page: https://www.skwela.app/terms Last updated: 2026-10-07 ## What these terms cover These terms cover this website and its Request a demo form. A school's use of Skwela itself is covered by the agreement we sign with that school, not by these terms. ## What the website offers This website describes Skwela and lets you ask for a demo. Sending a demo request does not create an account, a trial or an agreement. A person replies to arrange a demo. ## Using the form Send only accurate details about yourself and your school, and only if you are allowed to share them. Do not send automated or bulk requests. ## What we describe We describe Skwela as it is today and keep this website up to date. Features can change, and a demo shows what your school would get. Screens shown on this website use sample data, never a real school's. ## Content on this website The Skwela name, the Book Owl logo and this website's content belong to Skwela. You may quote and link to it, including from tools and AI agents, as long as you do not change its meaning or suggest an endorsement. ## Privacy How we handle what you send through the form is set out in our Privacy Policy. ## Governing law These terms are governed by the laws of the Republic of the Philippines. ## Changes If we change these terms, we update the date at the top of this page. ---