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Skwela
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Skwela for Cashier / Accounting

For the cashier and accounting: every peso, with a receipt

From the payment window to the school's own books, with the same figures on both sides.

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Staff Payments

How the cashier records money at the window and approves payments families send online.

  • One payment can cover several fees, and each fee can be paid by more than one method.
  • Every recorded payment gets its own receipt number and a printable receipt.
  • Discounts need a reason and are recorded with the payment.
  • Payment proofs from families wait in one review queue; approving one posts the payment and issues its receipt number.
  • Before approving, the reviewer checks the reference and amount against the school's own GCash or bank statement.
  • Uniforms, IDs and other one-off charges are recorded at the cashier with their own receipt number.
Allocation
How one payment is spread across a student's fees.
Split
Part of a fee paid by one method, such as cash, GCash or bank transfer.
Receipt number
The RCPT- number issued the moment a payment is recorded.
Payment proof
A family's screenshot or reference for money sent by e-wallet or bank.
Payment Submissions: proofs of payment sent from the Family Portal, each checked against the school's statement, with method, reference and status.
Record payment on a phone: the receipt number, the fees this payment covers with their balances, and the transaction details.

School Books

The school's own money for a school year: what came in, what went out, and what is still owed.

  • The Ledger lists every money movement in and out for the school year.
  • Billed, Paid and Uncollected always add up: Billed = Paid + Uncollected.
  • Operating expenses are recorded with a description and an optional vendor, and move from Pending to Approved to Paid.
  • Payroll runs produce payslips, and a paid run can post itself to operating expenses.
  • Balance statements email each family its fees, payments and balance; families with no email on file are listed so staff can reach them another way.
Collected
Money the school actually received, other fees included.
Billed
What students are charged, after approved discounts.
Paid
The part of Billed that families have settled.
Uncollected
What families still owe; Billed = Paid + Uncollected.
Ledger
Every peso in and out, one entry at a time.
School Books, Operating Expenses: Spend and Committed for the school year, and the expenses list with category, amount, payment and status.

Printed Documents

The official paper your school issues, previewed exactly as it prints.

  • Form 137 (SF10) prints in its DepEd variants for Elementary, Junior High and Senior High.
  • Certificates of Enrollment, Good Moral Certificates and Clearance Forms print from the student record.
  • Receipts, the Statement of Account and Payment History print for any student.
  • While a student's fees for the school year are unsettled, the SF10 preview is marked DRAFT.
  • Documents print on Letter or Legal paper with your school's name, logo and signatories.
Release
Printing or downloading a document.
Hold
An SF10 held back while the student's balance is unsettled.
Signatories
The registrar and principal named on the paper.

Other offices

See it with your own school's work in mind

Request a demo and a person replies within 1 working day to set a time. We show each office its own screens, with sample data.

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