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Skwela for Registrar

For the registrar: every student's record in one place

Enrollment season, requirements, guardians and the paper the school issues, in the words your office already uses.

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Student Record

Everything your staff need about one student, on one page.

  • Each student record has five sections: Overview, Financials, Academics, Enrollment and Documents.
  • Enrolling a student walks through four steps: Student, Enrollment, Documents and Payment.
  • Enrollment types are New, Returning, Transferee and Cross-enrollee.
  • A possible duplicate (same name and date of birth) is flagged before a second record is created.
  • Grades are encoded one subject at a time, and each quarter is released to every family at once; nothing reaches families before that.
  • The registrar reviews each requirement a family sends and accepts it, or rejects it with a reason.
Enrollment
The student's placement for one School year: year level, section, type and status.
LRN
The DepEd Learner Reference Number, printed on every document the school issues.
Statement
One School year's fees, payments and discounts in a single card.
Release
Sharing one quarter's grades with every family at once.
A student's record in Skwela: this school year's enrollment, finances, grades and documents at a glance, with the profile and guardians below.
The Enrollment Wizard on a phone, step 1 of 4, Student Information: a new or an existing student, then the student's details.

Guardian Record

The adults responsible for each student, and how they reach the Family Portal.

  • A Guardian can be linked to several students, with the relationship recorded on each link.
  • Each Guardian record shows a child summary of every linked student, read straight from the student record.
  • Staff send each Guardian an Invite to the Family Portal and can see whether it is invited, expired or active.
Guardian
Any adult responsible for a student: a parent, grandparent, aunt or other guardian.
Primary contact
The Guardian the school reaches first.
Portal access
Whether a Guardian can sign in to the Family Portal, and the Invite that grants it.

Data Migration

Bring your existing spreadsheets: your records arrive through Imports, and nothing is overwritten.

  • Fee structures, students, parents and guardians, enrollments, other fees and operating expenses can all be imported from CSV.
  • Each record type has a template with the exact columns and a filled example.
  • Files are checked before upload; ₱ signs and thousands separators are cleaned up and flagged rows are called out.
  • Nothing is overwritten: records that already exist are skipped and listed in the report.
Migration
A set of Imports run in the right order.
Template
A blank spreadsheet with the exact columns, plus a filled example.
Report
A file of every skipped or failed row and the reason, ready to fix and re-import.

Printed Documents

The official paper your school issues, previewed exactly as it prints.

  • Form 137 (SF10) prints in its DepEd variants for Elementary, Junior High and Senior High.
  • Certificates of Enrollment, Good Moral Certificates and Clearance Forms print from the student record.
  • Receipts, the Statement of Account and Payment History print for any student.
  • While a student's fees for the school year are unsettled, the SF10 preview is marked DRAFT.
  • Documents print on Letter or Legal paper with your school's name, logo and signatories.
Release
Printing or downloading a document.
Hold
An SF10 held back while the student's balance is unsettled.
Signatories
The registrar and principal named on the paper.

Other offices

See it with your own school's work in mind

Request a demo and a person replies within 1 working day to set a time. We show each office its own screens, with sample data.

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